What to Ask Your Wedding Photographer in Your Initial Meeting
So, you’ve got your venue and date secured—congratulations! Now it’s time to find the perfect photographer to capture your big day. If you’ve shortlisted a few wedding photographers whose work you love, I always recommend arranging a call or meeting over coffee.
Why? Because your wedding photographer will be with you all day on one of the most emotional, intimate moments of your life. It’s so important that you feel comfortable with them! The last thing you want is to feel awkward or uneasy around the person documenting your memories.
So, you’ve scheduled your meeting, but now you’re wondering—what should you ask? Don’t worry, I’ve got you! As a photographer who’s been on the receiving end of these meetings, here are the key questions that will help you make the right choice.
1. Ask About Their Style and Approach
Reading about a photographer’s style on their website is great, but hearing them talk about their work in person will give you a better insight into how they shoot. Do they focus on candid moments, editorial-style shots, or a mix of both? How do they make couples feel comfortable in front of the camera? Their answers will help you determine if their approach matches what you envision for your day.
2. Understand the Package Details
Every photographer structures their packages differently, so it’s essential to clarify what’s included. Ask questions like:
How many hours of coverage does the package include?
How many images can we expect to receive?
Will there be a second shooter?
Is there an additional cost for extra hours?
Are there any hidden fees?
3. What’s Their Backup Plan?
Life happens—so what’s their contingency plan if they can’t photograph your wedding due to an emergency? Do they have a trusted network of photographers who can step in?
4. Do They Have Insurance?
Many wedding venues in Newcastle and the North East require suppliers to have public liability insurance. It’s always worth checking that your photographer is covered to avoid any last-minute issues.
5. Have They Shot at Your Venue Before?
If they’ve worked at your venue before, they might already know the best spots for couple portraits, group shots, and even confetti throws! If they haven’t, don’t worry—most photographers are happy to visit the venue beforehand or arrive early on the day to scout the best locations.
6. Should You Provide a Meal?
If your photographer is covering a full-day wedding (typically 8-12 hours), they’ll appreciate being fed. While some photographers bring their own food, many will require a meal to stay energized and focused throughout the day. It’s always best to ask so you can plan accordingly.
7. What Are the Next Steps?
If you love their work and feel they’re the right fit, ask about the booking process. When is the deposit due? What’s the payment schedule? Do they have a contract outlining all the details? Clarifying these next steps will help ensure a smooth and stress-free experience.
No Question Is a Silly Question!
This is your opportunity to get to know your potential photographer and make sure they’re the perfect match for your wedding. If there’s anything else on your mind—ask! The right photographer will be happy to guide you through the process and help bring your wedding vision to life.